Audit Information for Doctors
Have you been selected for audit?
The Medical Council oversees doctors to ensure that they are observing their legal duty to maintain professional competence. To do this, each year, every doctor is asked to declare to the Medical Council that they are maintaining professional competence through the Annual Retention Form. Following this, a sample of doctors are contacted and requested to participate in an audit of their professional competence activities so that the declaration made to the Medical Council can be supported with evidence.
All doctors who have been selected for audit will have received postal and email correspondence from the Council which provides clear and comprehensive information on the submission of supporting documentation to the Medical Council. This was sent to the doctor’s registered address and by email. It is important that all doctors keep their contact details up to date.
This process is designed to be straightforward and support the confidence of the public, the profession and other stakeholders in professional competence arrangements.
If you have not been contacted by the Medical Council to advise that you are required to participate in an audit of your maintenance of professional competence activities, no action is required at this point aside from keeping up with your regular maintenance of professional competence activities.
If you have received correspondence from the Medical Council informing you that you have been selected to participate in the Medical Council audit process, you are advised to read the following information carefully in conjunction with correspondence issued to you. If you have not been selected for audit, then the following information does not apply to you.
Specific Information for doctors selected for audit
If you have been selected to participate in the Medical Council audit process, you are advised to read the following information carefully in conjunction with correspondence issued to you.
Please plan how you will respond and collect the necessary supporting documentation. You can read the information booklet which has been developed to assist you with planning your response to the audit process. In planning your response, you need to consider whether you have been practising in Ireland or practising overseas.
Only submit copies of documentation, do not submit original documentation. The Medical Council may seek to verify any documents which you submit.
Failure to respond places your registration with the Medical Council and continuing right to practice medicine at risk.
You will be contacted with the outcome of your participation in maintenance of professional competence audit and information on any further action in advance of completion of your next Annual Retention Application Form.
The postgraduate training body may also ask some enrolled doctors to undertake a verification process during which selected doctors will be asked to support recorded activities with additional evidence. If you have been asked to participate in Medical Council maintenance of professional competence audit and have also been asked to participated in a postgraduate training body verification process, respond to both requests.
Practising in Ireland
If you are practising in Ireland and enrolled in a professional competence scheme , then you will have a Statement of Participation from a recognised postgraduate training body. This document is evidence that you are enrolled in a professional competence scheme and it will also reference the amount and type of activity which you have undertaken. Please note that this is the only document we require for the maintenance of professional competence audit. Further details include example statements of participation from the recognised postgraduate training bodies and can be viewed here.
If you were in a recognised training programme and registered in the Trainee Specialist Division during the audit period, please submit confirmation of your training status for this period.
If you have further questions, please read this information booklet.
Practising Medicine outside of Ireland
If you practice medicine for less than 30 days per year in Ireland or practice wholly overseas, then you should be maintaining professional competence in line with Medical Council standards and guidelines using local professional competence scheme type structures.
You must complete this declaration form as evidence that you have not been practising for more than 30 days in the last year in Ireland. The Medical Council may undertake further verification of this declaration.
You must also provide supporting documentation from the CPD or maintenance of professional competence type structures with which you are enrolled and/or documentation from the local medical regulatory authority supporting that you are maintaining professional competence. The Medical Council may verify the documentation you submit with the relevant body.
In the unlikely event that you are working in a health system which has no CPD or maintenance of professional competence type structures or where there are no requirements specified by the medical regulatory authority, please complete the declaration that you are not practising medicine in Ireland for more than 30 days in the last year. In addition, please complete the maintenance of professional competence activity report and submit this as supporting documentation to the Medical Council. The Medical Council may verify the documentation you submit with the relevant body. This may include verification that there are no CPD or maintenance of professional competence type structures in the health system where you practise medicine.
- Further information in relation to participating in the Medical Council professional competence audit.
- Further information on professional competence is available here